Newfoundland Payroll rates and HR information updatesNewfoundland Payroll rates and HR information updates

Newfoundland and Labrador Provincial Payroll Information

This page provides provincial payroll information for the province of Newfoundland and Labrador. Click one of the links below to move directly to the corresponding section. To view Federal information, please click here.

Choose a Topic:

Minimum Wage  Hours of work  Worker's Compensation  Leaves  Statutory Holidays  Minimum Age  Pay Statements  Terminations  Vacationable Earnings  Provincial Health

 

  • TD1 - Basic Personal Amount - Every person employed in Newfoundland and Labrador and every pensioner residing in there can claim the personal exemption amount of $9,414 for 2019 (up from $9,247 in 2018).
  • Federal Basic Exemption - The Federal Basic Exemption amount is $12,069 in 2019 (up from $11,809 in 2018).

Note: This information is meant to serve as a guide only. Readers are encouraged to consult the full legislation of the Newfoundland and Labrador Labour Standards Act. Here are some online resources:


Minimum Wage in Newfoundland

The province of Newfoundland and Labrador has one wage rate standard as follows:

Parties Applicable Wage Rate
Age 16 and over

$11.15 on April 1, 2018

Hours of Work in Newfoundland

The type of employee excluded from this legislature are farm workers, domestics, etc.

Period Rate
Maximum 14 hours/day except in emergencies
* ** Exclude statutory hours from overtime calculation and reduce the work week by the statutory hours when the statutory holiday is not worked. Include hours in overtime calculation if the holiday is worked.
Overtime Any hours more than 40.00 hours/week
Overtime Rate No less than 1 and 1/2 times the employee's regular rate of pay
Break Period Unpaid break of 1 hour immediately after 5 consecutive hours worked
Rest Period 24.00 consecutive hours/week (except managers)

Worker's Compensation in Newfoundland

The Maximum Assessable Earnings amount for 2019 is $65,600 (up from $64,375 in 2018). The deadline for submission is the last day of February.

Included
Car allowances (if taxable) Pay in lieu of notice
Bonuses Pre-retirement with pay
Call back pay Regular salary or wages/overtime
Call in pay RRSP
Clothing allowances (if taxable) Shift premium
Commissions Short-term disability paid by the employer (if taxable)
Directors' fee Sick pay (accessible up to 13 consecutive weeks)
Gifts Sick pay on termination
Gratuities (if taxable) Standby pay
Long-term disability paid by the employer (if taxable) Travel allowances (if taxable)
Maternity leave Vacation Pay/Statutory Holiday Pay
Moving allowances (if taxable)  
 
Taxable benefits:
Board & lodging Life insurance
Company car Loans
 
Excluded
Temporary lay-off with pay Severance pay
Maternity with pay WCB
Retiring allowance WCB-top up (not permitted)

Leaves of Absence in Newfoundland

Adoption Leave
Time with Employer 20 weeks.
Required Notice Two weeks written notice.
Length of Leave 17 weeks
Paid No
 
Bereavement Leave
Time with Employer 30 days.
Required Notice N/A
Length of Leave 1 day off with pay and 2 days without pay if employed for at least 30 days. 2 days without pay if employed for less than 30 days.
Paid See above.
 
Compassionate Care Leave
Time with Employer 30 days
Required Notice A medical certificate stating that the family member has a significant risk of death within 26 weeks.
Length of Leave Up to 28 weeks.
Paid No. Other federal programs may provide income replacement.
 
Crime-Related Child Death or Disappearance Leave
Time with Employer 30 days.
Required Notice Written notice, as soon as possible, that the employee will be taking the leave.
Length of Leave

Up to 52 weeks in relation to the disappearance of a child and up to 104 weeks in relation to the death of a child, considering the circumstances that the death was the result of a crime.

Paid No.
 
Critical Illness Leave
Time with Employer 30 Days
Required Notice Prior to the leave (or as soon as it is reasonable), the employee must supply a medical certificate regarding the critical illness.
Length of Leave Up to 37 weeks for a critically ill child, or up to 17 weeks for a critically ill adult.
Paid No. Employees may be eligible for critically ill or injured child and critically ill or injured adult benefits under the federal EI program.
 
Family Violence Leave
Time with Employer 30 Days
Required Notice Two weeks written notice.
Length of Leave Up to three days of paid leave in a year, and up to an additional seven days of unpaid leave.
Paid No
 
Pregnancy Leave
Time with Employer 20 weeks.
Required Notice Two weeks written notice from a qualified medical practitioner.
Length of Leave 17 weeks taken no sooner than 17 weeks before the expected birth.
Paid No
 
Parental Leave
Time with Employer 20 weeks.
Required Notice Two weeks written notice
Length of Leave 35 weeks beginning immediately after the maternity leave or within a 35 week period after the birth of the child or after the date of custody of the child.
Paid No
 
Reservists Leave
Time with Employer 6 months.
Required Notice 60 days written notice or if this is not possible, as much notice as is reasonably practical.
Length of Leave Employees can take unpaid leave for as long as they continue to serve.
Paid No
 
Sick and Family Responsibility Leave
Time with Employer 30 days
Required Notice No specific time, however an employee must provide a signed medical note if the sick leave is for 3 consecutive days or more.
Length of Leave 7 days per year
Paid No
 
Voting Leave
Time with Employer N/A
Required Notice N/A
Length of Leave Four hours for Provincial elections and three hours for Federal elections.
Paid According to the Canada Elections Act, any eligible voter must have three consecutive hours to exercise their right to vote in a Federal eledtion on an election day. If an employee does not have three consecutive hours because of their work schedule, they must be granted the hours accordingly with pay.

Statutory Holidays in Newfoundland

Holiday 2019 Day Observed
New Year's Day January 1 January 1
Good Friday Fri., April 19 The Friday before Easter Sunday
Memorial Day (Canada Day nationally) Mon., July 1 July 1
Labour Day Mon., September 2 The First Monday in September
Remembrance Day Sun., Nov. 11 November 11
Christmas Day Tue., December 25 December 25

In accordance with the Canadian Labour Standards Code, if the following holidays land on a Saturday or Sunday, New Year's Day, Christmas Day, the employer must grant his or her employee a holiday with pay on the next working day immediately preceding or following the holiday, providing that the holiday is a provincial requirement. If a statutory holiday is worked during a regularly scheduled work day then the employee must be either paid double time, allowed one additional day off with pay within 30 days, or be allowed to add the extra day off with pay to their annual vacation.

The following holidays fall under the Shops Closing Act: New Year's Day, Good Friday, Easter Sunday, Victoria Day (1st Monday before May 25), Memorial Day or Canada Day (July 1), Labour Day (1st Monday in September), Thanksgiving Day, Remembrance Day (November 11), Christmas Day and Boxing Day.

Additionally, the Shops Closing Act sets the following days as holidays:

  • In St. John's, the day for the St. John's Annual Regatta.
  • In the Town of Harbour Grace, the Harbour Grace Annual Regatta.
  • In any other municipality, the day set by the council as a public holiday for its respective jurisdiction.
  • Other days the provincial government declares as public holidays.

Minimum Age in Newfoundland

As long as the work is in no way harmful to the child, a child over the age of 14 is permitted to be hired with the written permission of the child's parent or legal guardian.

The child can not work more than three hours on a school day and eight hours on any other day. Children cannot work more than eight hours a day combined with the regular school hours. The child may not work between the hours of 10:00 p.m. and 7:00 a.m or be employed while the regular workers are on strike or during a lockout.

Pay Statements in Newfoundland

For Newfoundland the pay is required semi-monthly or more frequently. The employee must receive there pay within seven days after the pay period. By legislation, Newfoundland pay statements must contain the following (though employers may include additional items):

Pay Statement Inclusions
Dates of pay periods Rate of pay
Total hours worked Gross earnings
Vacation pay Net Pay
Itemized Deductions Overtime rate

Termination Notice in Newfoundland

Individual Terminations
Length of Employment Notice Required
Under 3 months None
Between 3 months and 2 years 1 Week
Between 2 and 5 years 2 Weeks
Between 5 and 10 years 3 Weeks
Between 10 and 15 years 4 Weeks
15 years and over 6 Weeks

Group Terminations
Number of Employees Notice Required
50 to 199 8 weeks
200 to 499 12 weeks
More than 500 16 weeks

Vacationable Earnings in Newfoundland

Inclusions and Exclusions
Included
Call in pay Regular salary/wages/retroactive
Call back pay Retroactive pay
Commissions earned at employer's premises Shift premium
Commissions earned away from employer's premises Statutory - Company Holidays (floaters)
Commissions earned by a route salesman Statutory - General Holidays
Overtime pay Work related bonuses
Previously paid vacation pay  
 
Excluded
Allowances (Car, clothing, moving, travel, housing, meals, tools) Pay in lieu of notice/Termination pay
Discretionary bonuses (cash) Profit Sharing
Directors' fees Severance/Plant severance
Employer-paid long term disability Sick pay - Sick days
Employer-paid short term disability Standby pay
Gifts (cash or in kind) Stock options
Maternity leave top-ups Tips and Gratuities
 
Taxable Benefits:
Board and lodging (interpreted as being excluded) Loans
Company car Provincial Medical
Life Insurance  

Vacation Entitlement
Length of employment Entitlement
5 days or more and up to 15 years 2 weeks or 4%
15 years or more 3 weeks or 6%

Provincial Health

The Health and Post Secondary Education Tax (HAPSET), commonly referred to as the payroll tax, is payable by an employer with respect to remuneration paid or credited to Newfound and Labrador employees.  The employer contributions are calculated at 2% of the gross annual payroll that exceeds a predetermined exemption threshold. Effective January 1, 2011 the exemption threshold was increased to $1.2 million for all employers.

 


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