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An Educational Service of CanPay Software Inc.
August 2012

Contents:

• Welcome
• What's New


Featured Article:

Prepare younger staff for baby boomer exodus- Part 1 of 2

Tip of the Month:

Extension of EI Regular Benefits for Long-Tenured Workers
  Welcome!

August 2012 - Welcome to the latest edition of The Payroll News. As always, please feel free to forward this newsletter to your friends and associates who are interested in keeping up with the latest changes in the Payroll industry. Or better yet, subscribe them for free using the Tell Others About Us link.


What's New in Canadian Payroll

Listed here are recent changes in legislation on Federal and Provincial levels that may impact your payroll calculations. Please view the following list for changes that affect your region.

FEDERAL:

August 1, 2012 - New Working While on Claim Pilot Project - The new Employment Insurance (EI) Working While on Claim pilot project is a way to help individuals stay connected with the labour market. The pilot project will change the way the CRA deducts earnings from worker's EI benefits to ensure they always benefit from accepting work, since it is an important way to find a permanent job. Starting August 5, 2012, the three-year pilot project will apply to workers if they earn money while they are collecting various EI benefits types. (Full Story)

August 1, 2012 - Governments of Canada and Manitoba Team Up to Help Unemployed Older Workers - Unemployed older workers in Manitoba are receiving help to improve their skills and re-enter the workforce thanks to the Targeted Initiative for Older Workers (TIOW). The Province of Manitoba announced today that the Canada-Manitoba TIOW agreement will be extended to March 31, 2014. By extending this agreement to 2014, the governments of Canada and Manitoba will invest a further $1.15 million to support older workers. (Full Story)

August 2012 - Record of Employment on the Web (ROE Web) Video questionnaire - Service Canada has posted a Record of Employment on the Web Video questionnaire designed to help them improve the services they provide to Canadians. The information you provide is collected under the authority of the Department of Human Resources and Skills Development Act and will be administered in accordance with the Privacy Act and Access to Information Act. (Full Story)

July 30, 2012 - Government of Canada initiatives help Canadians with disabilities find jobs - Diane Finley, Minister of Human Resources and Skills Development, announced the creation of the Panel on Labour Market Opportunities for Persons with Disabilities. As outlined in Economic Action Plan 2012, the Panel's mandate is to identify private sector successes and best practices with regard to the labour market participation of persons with disabilities. As well, the Panel will identify barriers and disincentives to their employment. (Full Story)

July 26, 2012 - Canada Pension Plan and Employment Insurance Explained - The CRA has released a document that provides information on social security agreements between Canada and other countries. It describes the conditions that an employment outside Canada has to meet to be pensionable under the Canada Pension Plan (CPP) when there is a social security agreement. It also explains how to apply for a certificate of coverage. The legislative references in the social security agreements for Canada are to the Old Age Security Act and the Canada Pension Plan. (Full Story)

July 9, 2012 - CRA Video: Determining if parking is a taxable benefit - The CRA has released a video recording of a webinar broadcast in May 2012 about providing free or discounted parking provided to employees. Parking benefits are an issue that affect a huge number of Canadians, both employers and employees alike. Many employees are unaware that free parking provided to them by their employer may be a taxable benefit, and many employers are also unaware of the different policy criteria that may exclude the parking benefit from their employee's income in certain situations. (Full Story)

July 3, 20120 - Additional Remittance Vouchers - The Canada Revenue Agency (CRA) included an additional remittance voucher in the July payroll mailing. Vouchers are printed using specialized magnetic ink for electronic processing through the Canadian financial system. As such, please note that the use of photocopies will result in delays or misapplied payments. (Full Story)

June 26, 2012 - Payroll Deductions Online Calculator (PDOC) Update - The CRA has released a fix to the PDOC involving vacation pay calculations. The revised PDOC is now available on the CRA Web site. The Payroll Deductions Online Calculator (PDOC) calculates federal and provincial payroll deductions for all provinces (except for Quebec), and territories based on the information you provide. (Full Story)

Alberta:

August 3, 2012 - New chair appointed to Workers' Compensation Board - With more than 35 years of management experience, Workers' Compensation Board member Bob Normand has been appointed to chair the board, effective July 23. Hancock appointed Normand to the position based on his extensive experience in a variety of leadership and governance roles. The Workers' Compensation Board of Directors has 10 members: three who are representative of the interests of the general public, three who are representative of the interests of employers, and three who are representative of the interests of workers. (Full Story)

August 2012 - Personal Coverage for Business Owners - The Alberta WCB offers a factsheet for those looking for information on Personal Coverage amounts for business owners. This 3-page document defines who is covered under this category, types of compensation benefits, Coverage amounts, pcosts associated with the coverage and a table of compensation benefits depending on the level of coverage purchased. (Full Story - PDF)

August 2012 - WCB Clearance System Guide - Alberta Worker's Compensation Board website offers a handy Users Guide for Clearance Certificates. The clearance system is a self-service, web-based system for obtaining clearances from the Workers' Compensation Board - Alberta. You can use it to obtain one-time clearances for one or more subcontractors, whether or not you hold a valid WCB account. Registered users can maintain lists of subcontractors, making it easy to obtain a clearance each pay period, or can register their list for daily automated account validation. (Full Story - PDF)

British Columbia:

July 27, 2012 - First-ever piping trades foundation course in Kitimat - A new trades training partnership in Northwest B.C. will allow 37 unemployed young adults to access, for the first time ever, a piping trades foundation course, giving them an opportunity to acquire skills that are in high demand in that region. A shortage of skilled workers in the region is anticipated due to growth and investment in the natural gas, oil and other energy sectors throughout this region. This program will go a long way in helping to support industry need for skilled workers and will give youth in the region an opportunity to train for a career in the trades, while staying close to their home community. (Full Story)

July 11, 2012 - Economic pilot supports industry and job creation - A pilot project in Campbell River involving the B.C. government, local government, business, industry and First Nations has resulted in an investment of $930,000 to develop the North Vancouver Island Exploration Geoscience Project to support mining and create jobs. In keeping with the BC Jobs Plan, the pilot is part of the B.C. government's initiative to engage the public to generate ideas aimed at creating jobs throughout the province, making smart investments in infrastructure and making sure British Columbians have the right skills for tomorrow. (Full Story)

July 6, 2012 - B.C. ranks second in Canada for job gains since June 2011 - British Columbia job growth remains steady as the province gained 3,600 new jobs last month and the unemployment rate dropped to 6.6 per cent. B.C. gained 2,400 full-time positions and added 1,100 part-time jobs. B.C. ranks second in terms of job gains since June 2011 when compared to other provinces. B.C. has added 53,000 jobs since June 2011, behind only Alberta, which has added 55,400 jobs. (Full Story)

June 29, 2012 - Groundbreaking of TELUS Data Centre Means More B.C. Jobs - Premier Christy Clark joined TELUS to break ground on a new Internet data centre that will bring more than 200 constructions jobs and up to 75 permanent jobs to Kamloops and British Columbia. Technology is one of the eight key sectors identified in the BC Jobs Plan. As part of the plan, the B.C. Government is growing British Columbia's tech sector by opening up new markets for high-tech products and solutions, while creating a positive environment for long-term job growth. (Full Story)

Manitoba:

August 2012 - Return to Work Basics: A Guide to Developing or Enhancing Your Return to Work Program - The Manitoba WCB continues to offer the Return to Work Basics workshop to help people gain an understanding of the basic components and best practices required to develop or enhance a workplace Return to Work Program. As well-functioning RTW Program will support injured workers in their safe and timely return to work and assist in managing their WCB rates. (Full Story)

August 2012 - Getting Started Guide for the WCB Claims Online System - The Manitoba WCB website offers a handy Getting Started Guide for those looking on tips for working with the WCB's Claims Online System. Claims Online is a secure Internet application that allows you to view cost details for claims that are registered for your company. If you become a registered user, you can also use the tool to compile monthly claims cost reports in whatever format you desire. The system is one of many services offered on the web by WCB and is part of an initiative to provide faster and better service to their clients. (Full Story)

June 22, 2012 - Province Launches Global Review Of Workplace Safety And Health Enforcement And Prevention - Manitobans will be able to go online to review key information about Workplace Safety and Health (WSH) enforcement actions with employers as part of a new series of initiatives aimed at improving worker safety and, at the same time, the province will undertake an independent global review of workplace safety and health enforcement and prevention. The minister said the review will be used to develop a comprehensive five-year strategy that will transform the way in which Manitoba approaches workplace injury and illness. (Full Story)

New Brunswick:

August 2012 - Free Workshops Offered by WorkSafe New Brunswick- WorkSafe New Brunswick continues to offer a series of free workshops to help employers stay on top of the WCB system in the province. Current courses range from 1/2 days to 3 days and include: Joint Health and Safety Committee, Lockout, Developing a Code of Practice for Manual Handling and Trenching. The website offers registration information and a complete calendar of upcoming dates. (Full Story)

July 18, 2012 - FFG Canada creating 26 new jobs in Bathurst - FFG Canada, an international joint-venture company, will create 26 new jobs in Bathurst. The provincial government provided support to the company in the form of a $700,000 payroll rebate and $300,000 in forgivable loans through Invest NB. In addition, the province provided $500,000 under the $200-million Northern New Brunswick Economic Development and Innovation Fund. This $1.5 million investment will contribute $2.6 million annually to the province's gross domestic product once all the jobs have been filled. (Full Story)

July 11, 2012 - Xplornet Communications Inc. creating 55 new jobs - Xplornet Communications Inc. is creating 55 full-time jobs at its customer care centre in Fredericton with the help of an investment from the provincial government. Invest NB is investing up to $484,000 through payroll rebates, enabling the company to create 55 full-time jobs in addition to its current base of employees. The new jobs are expected to contribute $1.6 million to the province's gross domestic product this year. (Full Story)

Newfoundland and Labrador:

August 3, 2012 - Input Sought on Provincial Minimum Wage - The Provincial Government is committed to providing individuals and stakeholders with a meaningful opportunity for input into the latest minimum wage review for the province. Newfoundland and Labrador has increased its minimum wage from $6 to $10 since 2005, representing a 67 per cent increase. Four other jurisdictions in Canada currently have a $10 an hour minimum wage - Northwest Territories, Manitoba, New Brunswick, and Prince Edward Island. (Full Story)

August 2012 - 2012 Prevention Workshops - Prevention Services has been offering the Prevention Workshop Series for the past number of years with great success in many areas. As an expanded service, Prevention Services is also extending delivery to employers at their workplace to enable more staff to avail of these educational workshops. Many topics are covered from General Occupational Health and Safety to OH&S Program Implementation: From Shelf to Worksite. (Full Story)

Nova Scotia:

August 2, 2012 - New Renewable Projects Provide Jobs and Investment - Nova Scotia is moving ahead with three commercial-scale wind-energy projects that will create good jobs and $200 million of new investment. The large wind projects will result in $200 million in private sector investments that will, in turn, help the province to meet their cleaner energy agenda. (Full Story)

July 23, 2012 - ADP Canada Expands in Dartmouth with 250 New Positions - ADP Canada Co., a leading provider of human resources, payroll and benefits solutions, plans to expand and add up to 250 new full-time jobs over five years in its Dartmouth, location. The province, through Nova Scotia Business Inc. (NSBI), is supporting the expansion with a five-year payroll rebate for a maximum of $2.3 million that will support the company's growth as the demand for its services continues to grow. (Full Story)

July 17, 2012 - Province, Resolute Make Equal Investment to Help Workers - Workers affected by the Bowater closure in Queens County are getting career specialists to help them train and find new employment. The province and Resolute Forest Products, Bowater Mersey's parent company, is investing $125,000 each to provide displaced workers with training and match them with available local jobs. The job developer's role is to identify employers in the area who are hiring, then match workers to those available jobs. The job developer will split time between the Liverpool and Bridgewater offices. (Full Story)

July 16, 2012 - Province Invests in Chorus Aviation, Helps Protect, Create Jobs - Jazz Aviation LP, a subsidiary of Chorus Aviation, is expanding its Nova Scotia operations and creating new jobs, supported by an investment from the province. Premier Darrell Dexter today, July 16, announced provincial support to help Jazz expand its heavy maintenance facilities in Nova Scotia, creating 150 new jobs in maintenance, management, administrative, and technical support, and protecting hundreds of existing positions. The provincial investment includes a $2.5-million forgivable loan, based on employment targets, and a $2-million employee incentive to recruit, train and develop new employees or to upgrade the skills of current employees. (Full Story)

June 28, 2012 - Summer Jobs can be Risky Business for Young Workers - As the school year comes to an end, thousands of young Nova Scotians are getting ready to start summer jobs. Unfortunately, many of them face the risk of workplace injury. Young workers (under age 25) are more likely to get injured at work than any other age group. In 2011, about 3,500 young workers were hurt on the job in Nova Scotia. Of those, about 650 young workers suffered injuries that were serious enough to result in time lost from work. (Full Story)

Ontario:

July 31, 2012 - Work in construction? The law has changed - The Workplace Safety and Insurance Board's (WSIB) awareness campaign aimed at the construction industry launched yesterday. The campaign tag line - Be Registered. Be Ready. - encourages people working in construction to learn how the new rules affect them and to pre-register for WSIB coverage. Effective January 1, 2013, mandatory WSIB coverage is required for nearly everyone working in the construction industry. The Ontario government has changed the law to include not just workers, but business owners too. (Full Story)

July 16, 2012 - Ontario Focused On Protecting Jobs, Services and Eliminating the Deficit - Ontario is taking strong action to protect the gains the government has made in health care and education, and ensuring progress towards balancing the budget. Compensation for broader public sector employees accounts for more than half of all government spending in Ontario. The government is taking steps to preserve those jobs while protecting services for all Ontarians and addressing the province's fiscal reality. (Full Story)

July 16, 2012 - Ontario's Economy Continues To Grow And Create Jobs - Ontario's economy continues to grow amid ongoing global economic uncertainty, as real Gross Domestic Product (GDP) rose 0.6 per cent (2.2 per cent annualized) in the first quarter of 2012, marking three straight quarterly increases. The McGuinty government's 2012 Budget includes a plan to promote continued job creation and economic growth by taking strong action to eliminate Ontario's deficit by 2017-18 while protecting health care and education. (Full Story)

July 5, 2012 - Summer Safety Inspections Target Workplace Hazards - Ontario will perform safety blitzes of construction sites and surface mines across Ontario this summer. During the blitzes, inspectors will check on maintenance of equipment, worker training, the use of safety equipment and other potential health and safety hazards to help prevent workplace injuries. Protecting workers on the job is part of the McGuinty government's continued commitment to preventing workplace injuries through its Safe at Work Ontario strategy, while creating jobs. (Full Story)

July 4, 2012 - WSIB on track to eliminate unfunded liability - The Workplace Safety and Insurance Board (WSIB) confirmed that it is on course to eliminate its 'unfunded liability' by 2027. In 2011, the WSIB had its first operating surplus in 10 years, with revenue covering costs due to strong operational results. A series of improvements have resulted in better service and ultimately getting more workers back to work safely. (Full Story)

Prince Edward Island:

July 27, 2012 - Premiers Steer Canada's Economic Future - Nova Scotia Premier Darrell Dexter will lead a COF mission to China in September, 2012 as he works with other Premiers to ensure Canada's continued economic success, in part by promoting job growth and pursuing global and domestic economic opportunities. Premiers agree that it is important for Employment Insurance (EI) to contribute economic stability by supporting workers during times of temporary unemployment and that EI should support the unique economic circumstances in all regions of Canada, including seasonal workers. Premiers noted the important role that EI plays in assisting unemployed workers to obtain skills needed to adapt to structural changes in economy. (Full Story)

Saskatchewan:

July 19, 2012 - Saskatchewan Records Largest Drop In Ei Claims - According to a report released by Statistics Canada today Saskatchewan had a 26.8 per cent decrease in EI initial and renewal claims between May 2012 and May 2011, the largest percentage decrease in the nation. There were 1,950 fewer claims during this period (seasonally adjusted). Nationally, claims decreased by 6.4 per cent. On an unadjusted basis, EI beneficiaries dropped by 18.8 per cent in Regina and decreased by 6.0 per cent in Saskatoon between May 2012 and May last year. (Full Story)

July 9, 2012 - Employment Opportunities In Saskatchewan Continue To Grow - Saskatchewan employers continue to seek new workers, with Saskjobs.ca posting 15,205 jobs in June, a 16.6 per cent jump compared to June 2011. Full time employment accounted for 12,269 job postings, which are distributed across Saskatchewan. The highest vacancies were in Saskatoon with 3,907 postings, while Regina employers posted 3,810 jobs. (Full Story)

June 28, 2012 - Saskatchewan's Average Wage Third Highest Among Provinces - Saskatchewan had the third highest average weekly earnings in the nation in April, according to Statistics Canada. Saskatchewan's average weekly wage for April was $912.78, a 4.0 per cent increase over last year and the second highest percentage increase among the provinces. Average weekly earnings have been on the rise, exceeding the national average since August 2011 according to Statistics Canada. (Full Story)


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Prepare younger staff for baby boomer exodus (Part 1 of 2)
By Barbara Bowes

The popular old saying, "why wait till Christmas?" is really a poke at someone who procrastinates in their decision making and/or is slow to act. While the comment might be directed to individuals, the same holds true for organizations, especially when it comes to adapting to changing business trends.

For instance, everyone knows that baby boomer employees are going to start leaving the workforce in droves, but how many organizations are truly preparing for this event? My experience suggests that many are simply "waiting for Christmas!"

In addition to providing leadership training programs, one of the best-practice HR strategies to prepare for an event such as a baby boomer exodus is to initiate an internal career development program. These programs help employees to understand their strengths and skills as well as developing a strong sense of personal self-esteem. This in turn assists with internal mobility because as employee confidence increases, they are more likely to take an interest in applying for and/or training for different jobs.

An internal career development program is also valuable for mature workers who are experiencing a bit of a lull in their career as well as for those baby boomers themselves. After all, many baby boomers might find the option of part-time work meets their career goals. But no matter what, when employees know and understand themselves better and feel valued and invigorated, everyone wins.

For instance, employees can envision different opportunities for career movement and/or semi-retirement while the employer benefits from higher levels of alignment between employee/employer objectives, resulting in employee job satisfaction, engagement, productivity and ultimately, employee retention.

What should an internal career development program look like? What topics and content would be beneficial? How should it be delivered and when?

First of all, an internal career development program should be part and parcel of your regular training programs rather than implementing something at the first sign of a crisis. At the same time, employers and their senior executives must dispel the old myth that many harbour that, if you train employees they'll leave. This simply isn't true. Instead, senior leaders need to see the program as providing overall value for both parties and be seen to support it.

A best-practice program begins with helping employees understand that career development is a partnership between the employee and employer but that ultimately, each person is responsible for their own career. As well, the program helps participants to understand how their work is related to the development of their personal identity. Every employee comes to the workplace with certain expectations and bonds with the employer through a so-called psychological contract. It is these expectations of work that set the tone for achieving job satisfaction and continues to affect the level of employee engagement.

Participants then take a journey through marketplace trends so that they understand how global factors affect industry sectors, job creation and job stability. Employees who understand the big picture are better able to deal with economic and job market instability and can plan their career journey so that their skills are always current and marketable.

An important part of any career development program is helping participants to better understand themselves. Employees need to know how personality and communication style affects career choice.

They need to reflect on their career path, acknowledge the ups and downs and recognize when and why they were most happy or most frustrated. Participants also need to know what motivates them and how these motivators direct them to certain occupations. They also need to prioritize their motivators because the rule of thumb is that if an individual's key motivators are not satisfied, they will not be happy in their job.

Please return for the conclusion of this article in our next issue!

Source: Create your Career GPS, Career Partners International, 2012. Article courtesy of Barbara Bowes. Barbara J. Bowes, FCHRP, CMC, is president of Legacy Bowes Group. She can be reached at barb@legacybowes.com.